Advice & Tips

Here's some more handy hints and tips to help you maximise your time in the boardroom and out.

Basic Planning Tips

Accommodation

How many rooms will be required each night of the meeting?
What is the breakdown number of singles / doubles and villas? Ask us about the different room types we have to offer.
How many people will occupy each room?
What is the budgeted accommodation rate?
Are connecting rooms required?
Determine who / how the accommodations reservations will be made.
Do all rooms need to be on the same floor or wing / near each other?
Check with the hotel when the final rooming list will be required.

Meeting Space

Food and Beverage

Billing and Payment

Who is responsible for the payment of guest rooms and the meeting room?
How will incidentals (phone / room charges) be handled?
How will final payment be made, Direct deposit / Credit card?
Who will be authorised to make changes for the meeting that would involve extra charges from the property?
Is an advanced deposit required? If so is there a payment schedule?
Do you need to set up a master account with the property If so, what charges will be added and who is authorised to make those charges?

Additional Tips

Is there adequate parking for those guests driving, is there a cost?
Is transportation available to and from the airport / Is there a schedule or will you need to make reservations / Is there a charge?
Let the property know if there are any special needs for accommodation, public areas or meeting rooms.
Ensure the property is aware of the delivery and collection of goods by outside contractors.
What business services are provided by the property, and what are the charges?
Make sure you check out all the things to do on Fraser before or after the meeting.